Again, we are using a combination of absolute and relative references to keep the calculation anchored on column B. In this case, the value is zero, since this is the first allocation for Day1.
That is it! We put those absolute and relative references to good use! As shown in the following diagram, we will turn the source data into a flat list of Days, Tasks and Durations: Unlike with VBA, since a formula cannot choose which row and column to write its output, we have to set the formula in every cell where we suspect there might be a value.
Let us look at how to determine the value for Day, Task and Allocated Duration. We will add a column alongside the source data that shows the cumulative duration for reasons that will become clear shortly , as shown in the following diagram: Cumulative Duration is calculated as the sum of all durations up to a given row.
For example, in cell C2, the Cumulative Duration is We also need to know which Task we are trying to calculate the duration for. Some helpful observations about the output: In column C of the output on worksheet FlatList , the sum of allocated durations adds up to the total duration for all tasks.
No surprise here! If every task had duration equal to the MaxHrsPerDay, you would have the same duration value for all days. Not surprising, but interesting! In other words, you could think of the Allocated Duration column as the total duration for all tasks, allocated MaxHrsPerDay at a time.
Now we need a way to iterate through the duration values one at a time and account for the durations already processed. In other words, each value needs to contain all of the previous values. Welcome to an array of the cumulative durations! This allows us to subtract all durations allocated up to a given row, to get the duration value that is remaining to be allocated.
Since Excel is good with numbers, we will base the calculation for AllocatedDuration and Tasks on the Duration values.
By calculating the two values separately, we avoid the circular logic. They allow us to expand the range as we go down the rows, while remaining anchored to the first row. The remaining portion of the formula the IF check determines if all of the hours have been allocated.
Any numeric values are returned as is. Otherwise, it returns the same value as the previous day. Download You can download a copy of the above file and follow along, Download Here — Excel Final Thoughts While we used the same basic logic for both output options in this article, there are probably many other ways to tackle the age-old problem of production scheduling.
Other Chandoo. Next Write a formula to check few cells have same value [homework] Next. Welcome to Chandoo. Excel School made me great at work. Get started with Power BI. Recent Articles on Chandoo. Best of the lot. Related Tips. Two-level Data Validation [Excel Trick]. Highlight due dates in Excel — Show items due, overdue and completed in different colors.
Luke M says:. October 11, at pm. Pankaj says:. Uriel says:. Sajan says:. October 12, at am. Hui says:. Bhavik says:. You can resource utilization template excel is one of the useful resource planning tools excel for resource planning in Excel.
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These resources may be machines, human resources HR , or financial resources. Break the HLP down into a detailed plan, and allocate resources to each task with the required work percentage. Then aggregate the percentages of each resource across all of the project plans.
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